DEFENDERS Senior Executive Assistant to Board of Directors in INDIANAPOLIS, Indiana


Job description:

At DEFENDERS, the only ADT-Authorized Premier Provider for home security systems, we ensure our people are treated with respect and given the support they need to thrive. We provide each team member – from entry-level to experienced – with opportunity for growth, leadership development, and the resources necessary to achieve their goals. We promote from within, hire up, and encourage anyone from any background to pursue their career goals with our team. We look for those who are willing to use the resources we provide to work hard on themselves to improve personally and professionally.

We are looking for a highly motivated individual for the role of Senior Executive Assistant reporting to the EVC of DEFENDERS. This leader will support/manage all aspects of the EVC and Board of Directors work-flow, to maximize productivity, efficiency and satisfaction.


Essential Functions:

  • Serve as the liaison, communications conduit between the EVC and the Board and other internal and external members of DEFENDERS. Communication should be conducted in a manner to strengthen relations between EVC, BOD and DEFENDERS leaders.

  • Support the EVC by productively, efficiently coordinating meetings/appointments, providing admin support, representing the BOD/EVC positively, and managing all travel budgets/expenses of EVC.

  • Manage the agenda preparation process and timely distribution of agendas and supporting materials for Board and Board committee meetings, and of other materials for Director review as appropriate.

  • Plan and coordinate the logistical arrangements - space and facility needs; Directors’ travel, accommodations and meals; supplies and media equipment for meetings of the Board and the Board's Committees. Manage expenses/budget/reimbursements.

  • Timely delivery of minutes, decisions made and actions from BOD Meetings.

  • Facilitate timely and informed review and decision-making by the Board. Track statistical and other information about the Board.

  • Develop standard operating policies and practices to facilitate timely and effective communications and information sharing with the Board and management that supports the work of the Board. All processes should receivefeedback from EVC.

  • In collaboration with and approved by G&N committee chair, manage an orientation program for new Directors, and an annual learning plan as available.


Background & Education:

  • Bachelor’s degree preferred.

  • Minimum of 8-10 years’ experience in a senior administrative position.

  • Excellent organizational and administrative skills, and a demonstrated ability to balance competing priorities, accomplish objectives, and meet deadlines.

  • An ability to exercise a high level of professionalism, judgment, discretion, and confidentiality, particularly regarding information about individuals.

  • Excellent written and verbal communications skills, and an ability to interact respectfully with diverse individuals.

  • Proficient with information technology, and a willingness to explore and learn new technological solutions that can be used to facilitate Board meeting planning, event planning, communications, and the work of the Board and Executive Vice Chairman.

Job Specifications:

  • Full time, salaried, located in DEFENDERS headquarters in Indianapolis, IN

  • Must possess, demonstrate key competencies including:

  • Business understanding/expertise

  • Being a self-starter

  • Demonstrating critical thinking

  • Being a problem-solver

  • Being adaptable

  • Able to handle information confidentially

  • Must be able to lift 25 pounds

  • Work under stress

  • Work occasional weekends and evenings

  • Able to travel occasionally

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Job ID 2018-3644


Category Administration